The SAA is responsible for ensuring the meeting space is set-up and functional for the meeting. They call the meeting to order, welcome the group, and read the club’s mission statement. They will also review any changes to the agenda to ensure everyone is aware of the evening’s plan.

Purpose: Create a professional and welcoming atmosphere

The Chairman acts as the official host for the meeting. They introduce various roles on the agenda and lead the group introductions with an engaging question.

Purpose: Ensure the meeting runs smoothly, adheres to the agenda, and maintains a professional, organized tone.

The Wordmaster chooses a “Word of the Day” and encourages its use throughout the meeting

Purpose: To promote thoughtful language selection and increase our vocabulary

A member shares a short thought, designed to inspire, challenge and motivate members

Purpose: Acts as a moment of reflection that promotes members being more present in the meeting

moment with others through a concise, positive, and sincere tribute. Following the toast, the Chairman chooses a member to respond to the toast.

Purpose: To give members the opportunity to experience giving a toast, and replying to a toast

The Toastmaster introduces the speakers, the Table Topics master, and the General Evaluator. They set a positive and energetic tone by providing background information on each speaker and facilitating seamless transitions between speakers.   

Purpose: To create interest for the speaker and create a high-quality experience for all attending

Speakers deliver a speech which they have prepared in accordance with the Pathways curriculum. They have dedicated time and effort to prepare and practice their speech in advance.

Purpose: For members to gain confidence and poise while developing their speech crafting skills

The Table Topics Master leads a dedicated session where members and guests practice answering questions on the spot. They present topics for which members respond within 1 to 2 minutes.

Purpose: For members to practice impromptu speaking

The General Evaluator gives an evaluation of the meeting as a whole. They also evaluate the speech and table topic evaluators.

Purpose: Give immediate feedback to all roles, with a focus on giving feedback to the other evaluators.

Speech Evaluators deliver both oral and written feedback for each speaker. They highlight strengths with positive, encouraging comments while also offering constructive suggestions to support the speaker’s continued growth.

Purpose: Give immediate feedback to the speakers

The Table Topics Evaluator provides both spoken and written feedback on the impromptu speakers. They recognize strengths with encouraging, positive comments while also offering constructive suggestions to help participants build confidence and improve their skills.

Purpose: Give immediate feedback to the speakers, and leave them feeling encouraged to continue practicing their impromptu speaking skills.

The quizmaster poses questions to the group about tidbits of info shared throughout the evening to test if everyone was listening intently.

Purpose: To improve members listening skills

The Grammarian monitors language use throughout the meeting, noting effective or interesting words and phrases, as well as tracking how often the Word of the Day is used. They also record the use of filler words such as “um” and “ah.”

Purpose: To improve our language and grammar

The Timer times the duration of each role in the meeting and uses lights to communicate with the speakers how much time they have left. They provide a timer’s report at the end of the meeting.

Purpose: To practice speaking within the allotted time

The Jokemaster tells a joke to add humor to the meeting.

Purpose: An opportunity to practice engaging an audience with humor

At Glenmore RSVP we shake hands and introduce ourselves to everyone at the meeting. This ensures that guests and members feel welcomed, comfortable, and warmly greeted upon entering a club meeting. The mystery greeter sits back and assesses if all other members have introduced themselves.

Purpose: To create a welcoming atmosphere, and to gain confidence introducing yourself